Plan your move
Here comes the day when you find yourself in your new dream office. What a wonderful feeling! Still, something less pleasant first… Moving! Nobody likes this time-consuming process, but with our tips, everything should go smoothly.
Premises handover
Representatives of your company with the necessary powers of attorney to sign the handover protocol must be present at the office handover session. We recommend taking your photo record at that time. During office handover, together with a protocol that must be signed by an authorised person, we will also provide access cards and keys.
Representatives of your company with the necessary powers of attorney to sign the handover protocol must be present at the office handover session. We recommend taking your photo record at that time. During premises handover, together with a protocol that must be signed by an authorised person, we will also provide access cards and keys.
Pro tip
Sometimes furniture and equipment can be put into the premises before they are formally handed over. It is worth checking in the lease agreement whether it is allowed to do so.
Delivery hours
The delivery of new furniture or office equipment, as well as the entire move, must be scheduled by you for the evening hours (between 9 p.m. and 9 a.m.) to limit inconvenience to other tenants.
The delivery of new furniture or premises equipment, as well as the entire move, must be scheduled by you for the evening hours (between 9 p.m. and 9 a.m.) to limit inconvenience to other tenants.
Report and confirm delivery
You will need to report the moving to the property manager via an approval form. Here is the step-by-step procedure that will allow your delivery to navigate potential obstacles and reach your workplace safely.
MOVING STEP BY STEP
Arrange the moving with the property manager at least three days in advance. Determine day and time.
The property manager should provide you with the following information:
- indicate the delivery route for furniture,
- define the building access rules the employees of the company performing the delivery,
- depending on your needs, arrange for a rubbish container or extra security during the moving.
Provide the building manager with the following details: the name of the removal company and its third party liability policy, as well as the contact details of the person who will be responsible for the operation on behalf of your company. The notification should be sent on the appropriate form to .
Forms are available here: Works Notification and Hot Works Notification.
At least one day before the move, provide the property manager with a list of people authorised to move around the building during the move. Together, define the building access rules for the moving company’s employees so that they are easily identified by Renoma security.
The only place to park delivery vehicles is the delivery zone. It is located on level -2 of the building.
Please also pay attention to the further, but nevertheless equally important, transportation requirements:
- cargo trolleys must have rubber non-marking wheels,
- all packaging must bear the name of the company and the floor number,
- box corners must be secured with tape,
- packaging should be labelled with handling instructions.
Notification forms
Not sure how to complete the notification form? Here’s a little cheat sheet.
Pro tip
You can report your move using the notification form. But that is not the only way! You can also use the Singu app. Here is a tip on how to do this.
MOVING STEP BY STEP
Arrange the moving with the property manager at least three days in advance. Determine day and time.
The property manager should provide you with the following information:
- indicate the delivery route for furniture,
- define the building access rules the employees of the company performing the delivery,
- depending on your needs, arrange for a rubbish container or extra security during the moving.
Provide the building manager with the following details: the name of the removal company and its third party liability policy, as well as the contact details of the person who will be responsible for the operation on behalf of your company. The notification should be sent by Singu app.
At least one day before the move, provide the property manager with a list of people authorised to move around the building during the move. Together, define the building access rules for the moving company’s employees so that they are easily identified by Renoma security.
The only place to park delivery vehicles is the delivery zone. It is located on level -2 of the building.
Please also pay attention to the further, but nevertheless equally important, transportation requirements:
- cargo trolleys must have rubber non-marking wheels,
- all packaging must bear the name of the company and the floor number,
- box corners must be secured with tape,
- packaging should be labelled with handling instructions.
REPORTING DELIVERY STEP BY STEP
Log on to globalworth.singufm.com.
Select “New application”.
Fill in the mandatory fields (marked with an asterisk):
a) Type of application: “Notification of FM work”,
b) Application start and end date,
c) Fill in the work description,
d) Upload attachments if required for your application,
e) Determining the priority of your application,
f) Category: “Others”.
g) Enter the subject of the application and the description, if necessary.
Send your application by clicking the “ADD” button.
Delivery zone
Each large-volume shipment follows a well-defined route within the building. The route always starts in the delivery zone on level -2, from where shipments are taken to the ground floor in a comfortable cargo lift. The further route depends on the delivery destination, but should be agreed with security.
Pro tip
Cars with a maximum height of 3.6 m can enter the delivery zone. Please notify your suppliers accordingly.
Dimensions of the cargo lifts
Inform the moving company (and other suppliers) that they must not block the cargo lift. Remember that not everything would fit into it. For this reason, we have prepared a graphic with the dimensions of the cargo lifts at Renoma.
Contact us
Do you wish to know more, or maybe need some help? Our team is waiting for you! Below you will find contact information about matters relating to this section.
Aneta
Jarych-Szumowska
You can contact her about almost anything. She will help you with both financial and administrative matters. In particular, she will be the person who draws up a lease, issues an invoice, settles the utility bills or provides you with details of the building’s maintenance. She also co-ordinates marketing, advertising signage, short-term leases and event organisation.
